Background
UNFPA is the United Nations sexual and reproductive health agency. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us.
As part of its programme activities, UNFPA regularly procures and delivers to partners in programme countries a variety of programme supplies, also referred to as ‘commodities’, ‘inventories’ or ‘goods’, which most commonly include:
● Contraceptives, such as hormonal contraceptives, male and female condoms, and intrauterine devices (IUDs)
● Medical devices and supplies, such as hospital equipment, surgical instruments, and diagnostic equipment and supplies
● Pharmaceutical products, including life-saving medicines
● Emergency reproductive health, fistula repair, and reproductive & maternal health kits
● Dignity and hygiene kits
● Census supplies
● Personal protective equipment.

Programme supplies are recognized as inventory in UNFPA’s accounts when control over them is transferred to UNFPA based on the INCOTERM rules associated with each order, typically at the point of shipment. Inventory may be held in warehouses or in transit to the destination countries, or at the port of entry, pending completion of custom clearance procedures. Inventory is expensed when control over programme supplies is passed, typically at the time of delivery to the programme partners or distribution to the end-users. Delivery of programme supplies is documented through Delivery Slips, Programme Supplies Distribution Agreements (PSDAs), or distribution lists (applicable in case of direct distribution to end-users).
Field office inventories are recorded, tracked and monitored in UNFPA’s inventory tracking system Shipment Tracker, which is a Peoplesoft-based ERP system (Atlas).
Since 2020, the volume and value of programme supplies procured and delivered by UNFPA has increased considerably due to an increase in UNFPA development and humanitarian response activities. To better support the 2024 fiscal year accounts closure procedures, UNFPA is looking to engage the services of a recognized audit firm to perform the year-end stock counts at selected warehouses, used for storage of programme supplies still under UNFPA control, and reconcile their results to inventory balances in the Shipment Tracker system.

Objective
UNFPA field office in Nepal wants to contract a recognized audit firm (hereinafter, referred to as contractor) to:
1. Perform a year end stock count at the warehouses where inventory is held under UNFPA control;
a. Humanitarian Staging Area, Airport, Sinamangal, Kathmandu
b. UNFPA Provincial Office, Pragati Nagar, Mujheliya, Janakpur
c. UNFPA Provincial Office, Kalikanagar – 11, Butwal
d. UNFPA Provincial Office, Hasanpur-5, Dhangadi
e. Humanitarian Staging Area, Airport, Birendranagar, Surkhet
2. Reconcile the stock count results to the balances per the Shipment Tracker system.